Effective date: 01/04/2025
At Rapier Employment, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and share your personal information when you apply for a job through us, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Rapier Employment Limited (“Rapier Employment”, “we”, “us”, “our”) is a recruitment agency providing staffing solutions. We act as a data controller when processing your personal information as part of the recruitment process.
Our contact details are:
Rapier Employment Ltd
Meriden Hall, Main Road, Meriden, CV7 7PT
If you have any questions about this policy or how we handle your data, please contact us at the above details.
When you apply for a job through us, we may collect and process the following personal data about you:
Name, address, email, and telephone number
Date of birth and gender (if provided)
CV, covering letter, employment history and qualifications
Right-to-work documentation and immigration status
National Insurance number
References and details of referees
Criminal convictions (where required for the role)
Bank details (if you are placed and paid by us)
Any other information you choose to share with us during the application process
We collect your personal information in a number of ways, including:
Directly from you (e.g., when you apply via our website, job boards, by email or in person)
From publicly available sources (e.g., LinkedIn or other professional networking sites)
From referees you have provided
From right-to-work checks and other pre-employment screening providers
We process your personal data for the following purposes:
To assess your suitability for roles and match you to job opportunities
To carry out right-to-work checks and other legal obligations
To communicate with you about the recruitment process
To maintain our records and comply with legal and regulatory requirements
To pay you if you work through us on a temporary assignment
We rely on the following lawful bases under UK GDPR to process your personal data:
To take steps at your request prior to entering into a contract (Article 6(1)(b))
To comply with legal obligations (Article 6(1)(c))
Our legitimate interests in providing recruitment services (Article 6(1)(f))
In limited circumstances, with your consent (Article 6(1)(a))
Where we process special category data (e.g., health information or criminal convictions), we do so where necessary for employment purposes or to comply with our legal obligations.
We may share your personal data with:
Prospective employers and clients who have vacancies matching your profile
Our payroll and benefits providers (if applicable)
Government bodies or law enforcement agencies where required by law
Professional advisers, such as legal and accounting services
Other third-party service providers who support our business operations
We ensure that appropriate contractual and security measures are in place with all third parties who process your data on our behalf.
We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, and in accordance with our data retention policy.
If you have not worked through us or engaged with us for [e.g., 2 years], we will securely delete your data unless we are required to retain it for legal or regulatory purposes.
Under UK data protection law, you have rights including:
The right to access the personal data we hold about you
The right to request correction of inaccurate or incomplete data
The right to request erasure of your data (in certain circumstances)
The right to restrict or object to processing
The right to data portability (in certain circumstances)
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have not handled your data properly: www.ico.org.uk
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or disclosure.
We may update this privacy policy from time to time. Any changes will be posted on our website and, where appropriate, notified to you directly.
If you have any questions about this Privacy Policy or your personal data, please contact us at:
Rapier Employment Ltd
[Insert office address]
Email: [Insert email]
Telephone: [Insert phone number]